Workmind Terms & Conditions

Last updated: 11 February 2026

THESE TERMS ARE A LEGAL AGREEMENT BETWEEN YOU AND WORKMIND AND GOVERN YOUR USE OF SERVICES. BY USING THE SERVICES, YOU INDICATE THAT YOU HAVE READ, UNDERSTOOD AND AGREE TO THESE TERMS.

These Terms & Conditions (“Terms”) govern access to and use of Workmind’s software-as-a-service offerings, including but not limited to Workmind Operational Agents and related services (collectively, the “Services”).

By creating an account, starting a trial, completing checkout, or otherwise using the Services, you (“Customer,” “you,” or “your”) agree to be bound by these Terms. If you are entering into these Terms on behalf of an organization, you represent that you have authority to bind that organization.

1. The Services

Workmind provides access to a cloud-based, subscription software platform that includes configurable tools and artificial intelligence (“AI”) enabled functionality designed to assist with operational and business process activities (the “Services”).

The Services may include automated or AI-assisted workflows, communications, analysis, integrations, and related features. Features and functionality may change over time and may vary by subscription plan or configuration.

The Services are provided as hosted software and do not include the provision of professional, legal, financial, or other regulated services.

2. Account Registration & Use

You must provide accurate, current, and complete information when registering for the Services and keep your account information up to date. You may not register more than one (1) account nor assign or otherwise transfer your account to another person unless Workmind authorizes you to do so.

You are responsible for:

all activity occurring under your account;
maintaining the confidentiality of your login credentials; and
ensuring your use of the Services complies with these Terms and applicable law.

If you know or have any reason to suspect that your credentials have been lost, stolen, misappropriated, or otherwise compromised, or in case of any actual or suspected unauthorized use of your account, then you must immediately notify Workmind.

3. Trials

Workmind may, at its discretion, provide limited trial access to the Services for evaluation purposes only (“Trial”).

Trials are:

offered only to approved customers;
not public, self-serve, or guaranteed;
intended solely for evaluation and testing.

During a Trial:

no fees are charged;
no payment method is required or collected;
access is time-limited and may be modified or revoked at any time.

Trials do not automatically convert into paid subscriptions. Continued use of the Services after a Trial requires Customer’s explicit agreement to a paid subscription through Workmind’s checkout process.

No Reliance. Customer acknowledges that the Services made available during a Trial may include AI–enabled functionality and are provided “as is” for evaluation purposes only. Customers agree not to rely on Trial outputs for business decisions, compliance, financial, legal, or professional purposes.

Workmind makes no guarantees regarding Trial performance, availability, accuracy, or outcomes.

4. Subscriptions, Billing & Payment

4.1 Subscription Fees

The Services are provided on a subscription basis. Pricing, billing frequency, and applicable fees are presented during checkout.

4.2 Billing Platform

Workmind uses Stripe as its billing and payment processor. Stripe is the system of record for subscriptions, payments, renewals, invoices, and cancellations.

4.3 Payment Methods

Accepted payment methods as made available through Stripe.

4.4 Renewals

Subscriptions renew automatically at the end of each billing period (monthly or annually, as applicable) unless canceled prior to the renewal date. Customers may cancel their subscription at any time through their account settings or other designated billing interface made available within the Services.

4.5 Failed Payments & Pauses

If a payment fails:

Stripe will attempt retries according to its standard retry schedule
you will receive automated notifications
after final failure, your subscription may be paused and access to the Services suspended

4.6 Cancellations

You may cancel your subscription at any time through the Stripe customer portal. Cancellations take effect at the end of the current billing period unless otherwise stated.

5. Acceptable Use

You agree not to:

use the Services for unlawful, harmful, or fraudulent purposes;
attempt to reverse engineer, copy, or resell the Services;
interfere with or disrupt the integrity or performance of the Services;
use the Services to generate or distribute illegal, deceptive, or abusive content;
bypass access controls or usage limitations;
infringing the intellectual property rights of others;
violating the confidential or proprietary information of others; or
otherwise creating a liability or damage to Workmind.

Workmind may suspend or terminate access for violations of this section.

6. AI Outputs & No Professional Advice

The Services use AI systems that generate outputs based on input data and probabilistic models.

You acknowledge and agree that:

AI-generated outputs may be inaccurate, incomplete, or inappropriate;
the Services do not provide legal, financial, medical, or other professional advice;
you are solely responsible for reviewing, validating, and using any outputs; and
Workmind does not guarantee business results, revenue outcomes, or operational improvements.

You use AI outputs at your own risk.

7. Customer Data & Privacy

7.1 Customer Data

You retain ownership of data you submit to the Services (“Customer Data”).

You grant Workmind a limited, non-exclusive, royalty-free, perpetual right to process Customer Data solely to provide and improve the Services, in accordance with these Terms and the Privacy Policy. Workmind may use Customer Data to improve the Services in an aggregated and de-identified manner and does not use Customer Data to train generalized AI models for use outside the Customer’s Services without Customer’s consent, except as permitted by applicable law.

7.2 Privacy Policy

Workmind’s Privacy Policy describes how personal data is collected, used, and protected and is incorporated into these Terms by this reference.

8. Data Processing Agreement

To the extent Workmind processes personal data on behalf of Customer in a manner subject to applicable data protection laws, Workmind acts as a data processor and Customer acts as a data controller.

A Data Processing Agreement (“DPA”) governing such processing is incorporated into these Terms by reference and applies automatically where required by applicable law. The DPA describes the parties’ respective obligations with respect to personal data, including processing instructions, security measures, subprocessors, and data subject rights.

Workmind implements administrative, technical, and organizational measures designed to protect personal data and supports Customer compliance obligations to the extent required by applicable data protection laws.

9. Security & Compliance

Workmind maintains commercially reasonable administrative, technical, and organizational safeguards designed to protect Customer Data.

Workmind is pursuing compliance with recognized security frameworks, including SOC 2. Specific security controls and audit reports may be made available upon request, subject to confidentiality obligations.

10. Intellectual Property

10.1 Workmind IP

The Services, including software, models, workflows, templates, and documentation, are owned by Workmind and protected by intellectual property laws. You acknowledge and agree that content contained or information presented through the Website or Services (“Workmind Content”) is or may be protected by copyrights, trademarks, patents, or other proprietary rights. You agree not to modify, rent, lease, loan, sell, distribute, or create derivative works based on the Website, the Services or any underlying Workmind software or materials, in whole or in part, except as explicitly authorized by Workmind.

Except for the limited rights expressly granted herein, no rights are transferred to you.

10.2 Feedback

If you provide feedback or suggestions, you acknowledge and agree that Workmind may use them without any restriction from you or obligation to you.

11. Confidentiality

Each party agrees to protect the other party’s confidential information using commercially reasonable methods and use it only to fulfill obligations under these Terms.

Confidential information does not include information: (i) that is publicly available or (ii) that is independently developed without reference to the confidential information or (iii) that is disclosed to the receiving party on a non-confidential basis from a source which is lawfully in possession of such confidential information or (iv) that is required to be disclosed pursuant to a subpoena, order, civil investigative demand or similar process with which the receiving party is legally obligated to comply, provided the receiving party promptly notifies disclosing party so that the disclosing party can seek confidential treatment of such confidential information.

12. Disclaimer of Warranties

THE SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE.”

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WORKMIND DISCLAIMS ALL WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

WORKMIND DOES NOT WARRANT THAT THE SERVICES WILL BE ERROR-FREE, UNINTERRUPTED, OR PRODUCE SPECIFIC RESULTS.

13. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

WORKMIND SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES.
WORKMIND’S TOTAL LIABILITY ARISING OUT OF OR RELATED TO THE SERVICES OR THE PARTIES SHALL NOT EXCEED THE FEES PAID BY YOU TO WORKMIND IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

The limitations of liability in this Section shall survive the termination or expiration of these Terms.

14. Indemnification

You agree to indemnify, defend and hold harmless Workmind from third party claims arising out of:

your use of the Services;
your violation of these Terms;
your misuse of AI outputs; or
your violation of applicable law.

This indemnification does not apply to claims arising solely from Workmind’s gross negligence or willful misconduct.

15. Termination

Workmind may suspend or terminate your access:

for material breach of these Terms;
for non-payment; or
to comply with legal obligations.

Upon termination, access to the Services will cease, subject to data retention obligations under the Privacy Policy and DPA. Following termination, Customer may request access to export Customer Data for a limited period, subject to technical feasibility, applicable law, and Workmind’s data retention policies.

16. Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of Delaware, without regard to conflict-of-laws principles.

Any disputes between you and Workmind shall be resolved exclusively in the state or federal courts located in Delaware, unless otherwise agreed in writing. You expressly agree to the exclusive jurisdiction and venue of the Delaware courts, and expressly waive any argument that such courts are improper or inconvenient.

IN ANY ACTION OR PROCEEDING COMMENCED TO ENFORCE ANY RIGHT OR OBLIGATION OF THE PARTIES UNDER THESE TERMS OR YOUR USE OF THE SERVICES OR WITH RESPECT TO THE SUBJECT MATTER HEREOF, TO THE MAXIMUM EXTENT PERMITTED BY LAW YOU HEREBY WAIVE ANY RIGHT YOU MAY NOW HAVE OR HEREAFTER POSSESS TO A TRIAL BY JURY.

A printed version of these Terms and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to these Terms to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.

17. Changes to These Terms

Workmind may update these Terms from time to time to reflect changes in the Services, applicable law, or business practices.

If we make material changes, we will provide reasonable notice, such as by posting the updated Terms on our website or notifying you through the Services or by email. The updated Terms will include a revised “Last Updated” date.

Changes will apply prospectively from the effective date stated in the updated Terms. If you do not agree to the updated Terms, you must stop using the Services. Your continued use of the Services after the effective date of the updated Terms constitutes acceptance of those changes.

18. Entire Agreement

These Terms constitute the entire agreement between you and Workmind regarding your use of the Services, superseding any prior or contemporaneous agreements between you and Workmind related to the subject matter hereof. If any provision of these Terms is held to be illegal, invalid or unenforceable, this will not affect any other provisions herein and these Terms will be deemed amended to the extent necessary to make it legal, valid and enforceable.

19. Contact Information

Workmind, Inc. Payson, Utah United States of America

Email: support@workmind.cloud Website: https://workmind.cloud